Did you know that n8n’s workflow templates can save you 70% to 90% of automation development time?
N8N is an open-source automation tool that connects applications and data in a simple way. Instead of building each automation from scratch, n8n templates allow you to implement pre-configured solutions for common business processes. This makes you more productive from day one.
Time is your most valuable resource when running a business. However, repetitive tasks consume hours that you could dedicate to growing your company. n8n workflow templates directly solve these common problems, helping you spend your time where it really matters.
Remember that automation is not about replacing people, but about freeing them up to do their best work. In this article, you’ll learn about 10 n8n templates that can significantly improve your productivity, from automating business tasks to increasing your personal efficiency.
Key Points
n8n templates can revolutionize your business and personal productivity, saving you up to 90% of automation development time while improving the quality of your processes.
• n8n templates save 70-90% of development time and can increase your work efficiency by 10 times
• Automate key business tasks: lead scraping, invoice generation, expense tracking, and customer feedback analysis
• Optimize your personal productivity with automatic email compose, smart reminders, and AI-powered meeting summaries
• Implements automated technical monitoring for SSL certificates and database cleanup without manual intervention
• Installation is simple: import the JSON, set up credentials, test the flow, and customize to your specific needs
These automations don’t replace people, but rather free them up to focus on tasks of greater strategic value. With minimal initial setup, you can transform repetitive processes into intelligent systems that work 24/7 for your business.
In Verificaremails, apart from the verification services, we have created N8N templates with agents that use artificial intelligence to automatically and autonomously perform repetitive tasks, saving more than 10 hours per week in processes such as: writing articles for blogs, social networks, support chats and generating and contacting leads.
n8n templates for automating business tasks
Image Source: GitHub
n8n templates allow you to implement automation solutions without creating workflows from scratch. Here are four essential templates to streamline your day-to-day business tasks.
1. Scraping Emails from Google Maps with n8n
Lead discovery is critical to any successful sales strategy. This template is designed for sales, marketing, and business development professionals who need to generate leads efficiently. Best of all, it works exclusively with n8n hub nodes, so you don’t need third-party APIs or additional payment services.
Here’s how it works step by step:
Step 1: You provide a list of queries with keywords of the specific business type and region
Step 2: The flow processes each query by extracting URLs from business listings on Google Maps
Step 3: Fetch the HTML content from these pages
Step 4: Use regular expressions to extract email addresses
Everything is automatically stored in Google Sheets, creating a contact database ready for your prospecting campaigns.
2. Automatic invoice generation from Typeform
How much time do you spend each month creating invoices manually? This template fully automates the process when creating invoices with information received through Typeform shipments.
The flow works with two main nodes:
- Typeform Node: Acts as a workflow trigger when someone submits the form
- Node APITemplate.io: Generates the invoice using the information received
You can also use Google Sheets as an alternative to create these invoices. This approach takes the data from the Typeform submission and formats it as an invoice in your Google Sheet. n8n’s integration with third-party services simplifies these tasks, turning complex processes into automatic operations.
3. Track Expenses with AI and Google Sheets
Keeping accurate expense control is vital for any business. This template uses artificial intelligence to automate expense tracking intelligently.
The process is very simple: you send a message to the bot (e.g. “5 USD for coffee with my card”) and the workflow:
Step 1: Receive your Telegram message
Step 2: AI identifies the amount, category, currency, and payment method
Step 3: Automatically convert currencies with real-time exchange rates
Step 4: Record all the information in a new row of your Google Sheet
To set it up, you just need to create a Google Sheet with specific columns (date, amount, category, description, etc.), set up a Telegram bot, and adjust some credentials. This automation completely eliminates manual data entry.
4. Collecting customer feedback with forms
Manually analyzing hundreds or thousands of customer reviews can take days or even weeks. This template transforms that manual task into a real-time analytics system.
The flow connects forms (such as Tally, Typeform, or Google Forms) with AI analytics to:
Step 1: Collect feedback through the form
Step 2: Automatically analyze sentiment (positive/neutral/negative)
Step 3: Extract key topics and summarize comments
Step 4: Categorize feedback according to predefined topics
In addition, it automatically generates a summary of positive points, highlights areas for improvement, and writes a social media post based on the feedback.
An online retailer achieved a 20% increase in its customer satisfaction scores in just six months after implementing this solution. The results speak for themselves.
Remember that these workflows not only save time, they also provide more accurate information and allow for faster responses to customer needs. This is crucial for any business looking to stay competitive in today’s market.
n8n templates for personal productivity and content
N8N also offers extraordinary templates to improve your personal productivity and content management. These automations give you valuable hours back in your day-to-day life.
5. Compose emails with ChatGPT and Gmail
Feeling exhausted by email? This problem affects many professionals. This template uses artificial intelligence to analyze your unread emails and compose professional responses automatically.
Here’s how the process works:
- Flow monitors your Gmail inbox
- ChatGPT analyzes content to determine if it requires a response
- AI composes a short, professional answer (less than 120 words)
- Saves as a draft in Gmail for your review
The template applies custom labels such as “Action” to make it easier to locate AI-processed emails. This automation is perfect for entrepreneurs, team leaders, and freelancers who are constantly sending similar responses.
Data indicates that this automation can save you between 30 and 60 minutes per day of manual response writing, allowing you to spend that time on higher-value tasks.
6. Task reminders in Notion via Slack
Forgetting important deadlines can be disastrous. This template connects your Notion databases with Slack for automatic reminders.
The flow is scheduled to run each business day at 9:00 AM and performs these actions:
- Retrieve to-dos from your database in Notion
- Filter tasks not marked as “Completed”
- Get the list of Slack users
- Match tasks with the right user
- Send direct messages to each user with their to-dos and deadlines
To set it up, connect your Notion account by specifying the task database and authenticate Slack using OAuth. Also, make sure that Notion users’ emails are properly mapped to their corresponding profiles.
7. Automate meeting summaries on Zoom
Taking notes during meetings can distract you from the main conversation. This template retrieves Zoom meeting data from the last 24 hours, gets the transcript, and creates a structured summary using AI, emailing it to all participants.
The most recent update incorporates the Claude 3.7 Sonnet module, which delivers significantly better results, especially during long meetings. The flow even automatically creates follow-up tasks and appointments based on the meeting content.
This automation is especially valuable for project managers, executives, and meeting coordinators who need professional and consistent documentation. The time savings are considerable as it eliminates 30-60 minutes of manual summarization for each meeting.
8. Auto-Labeling Emails in Gmail with AI
Organizing email manually consumes valuable time. This template uses AI to automatically analyze incoming Gmail messages and apply relevant labels based on the content.
The configuration includes predefined tags such as:
- Newsletter
- Consultation
- Invoice
- Proposal
- Action Required
- Follow-up reminder
The flow periodically retrieves new Gmail messages and only sends existing unlabeled emails to the AI, regardless of their read status. The content of the email (subject and body) is then analyzed by an AI model to determine the appropriate label.
This method significantly optimizes AI processing costs as it only processes unlabeled mails. To set it up, you just need to connect your Gmail credentials and your chosen AI service, making sure that the labels exist in your Gmail account.
These templates not only help you reclaim time, they also improve the quality of your work through the consistency and accuracy that only automation can offer.
n8n Templates for IT and Monitoring
For technical teams and system administrators, n8n offers specialized templates that simplify monitoring and maintenance tasks. These automations prevent critical issues and maintain optimal performance of your digital services.
9. SSL Certificate Expiration Alert
An expired SSL certificate causes service interruptions and security issues on your website. Some SSL certificate providers may revoke expired certificates, prolonging your restoration efforts. This template prevents these risks by automatically monitoring your websites’ SSL certificates.
The workflow works through a structured process:
Step 1: Retrieve URLs to monitor from a Google
spreadsheet Step 2: Check the status of SSL certificates using the ssl-checker.io
service Step 3: Update the spreadsheet with details such as expiration date and certificate
status Step 4: Send email alerts when a certificate is about to expire (usually 7-14 days in advance)
To set up this automation, you’ll need:
- Create a Google Sheet with a list of URLs for the websites you want to monitor
- Set up credentials for Google Sheets, Gmail, and SSL-Checker.io
- Set the flow to check SSL status weekly
This template is especially valuable for DevOps, IT operations, or web administrators teams who need to stay on top of certificate issues without relying on paid API services. Automated monitoring helps you avoid unexpected downtime and security risks caused by expired certificates.
10. Automatic Execution History Cleanup
If you run multiple workflows and store execution logs in one database, tables grow rapidly. Although manual cleaning is simple, it is repetitive and easy to forget. This template automates database cleanup, keeping your n8n instance optimized and efficient.
You have two main approaches to this automation:
First approach: It uses the official n8n API, which means it doesn’t require external queries to the database. This method:
- Retrieves up to 250 recent runs from all workflows
- Group executions by workflow
- Keeps only the most recent N runs per stream (configurable value)
- Deletes all older executions regardless of their status
Second approach: It is designed to run daily (default at 4:44 AM) and:
- Recover all executions on your n8n instance
- Compares the start date of each run to the configured retention period
- Deletes executions older than the specified threshold (default: 10 days)
To set up the API-based template, you need:
- Create a personal API key on your n8n instance
- Set the n8n API credential for both nodes (get and delete runs)
- Configure the number of executions to retain per workflow
This automation is particularly useful if you’re managing dozens or hundreds of workflows. It reduces storage usage and improves the responsiveness of the n8n interface, especially in environments where execution logs accumulate quickly.
Both templates represent practical solutions to common problems in technical infrastructure management, providing an effective way to keep your systems running smoothly without constant manual intervention.
How to Install and Customize n8n Templates
Image Source: n8n Blog
Once you’ve selected the templates you need, the next step is to successfully deploy them to your n8n instance. Below, we’ll show you how to make the most of these already set up automations.
Import templates from JSON or direct link
Importing templates into n8n is a simple process that will save you hours of development. First, get the JSON file that contains the template, either from a marketplace, a coworker, or online resources. To import it:
Step 1: Open your n8n instance in the browser
Step 2: Go to the “Workflows” section
Step 3: Find and click on the “Import” button
Step 4: Select the JSON file from the template
We recommend backing up your existing workflows before importing to avoid issues.
Configure credentials on key nodes
After importing the template, you’ll need to set up credentials for the external services it uses. It is essential to avoid directly encrypted access data; instead, it uses environment variables for added security. Be sure to document all authorizations required by the template to facilitate future maintenance.
Test the flow before activating it
Before you can definitely activate a workflow, you should test it to ensure that it works properly. Check each node individually to identify potential errors. If the flow doesn’t trigger even with a manual trigger, check the n8n logs for error messages that may indicate configuration or compatibility issues.
Tuning nodes with conditional logic
Finally, customize your template by adding conditional logic using IF nodes. These nodes allow you to create branches based on validation results, making your flows more robust. We recommend implementing validation logic with function nodes and using try-catch structures to handle errors elegantly, ensuring that your automation works even in unforeseen situations.
Conclusion
n8n templates completely change the way you approach business and personal process automation. In this article, you’ve discovered ten ready-made solutions that can significantly improve your productivity, from automatic lead generation to SSL certificate monitoring.
These templates save you 70% to 90% of development time and improve the quality and consistency of your results. The AI-powered expense tracking template eliminates manual data entry, while meeting summary automation saves you 30-60 minutes per session.
Each template has a specific purpose, but they all share the same goal: to multiply your efficiency by automating repetitive tasks. This allows you to focus on activities of greater value for your business.
Implementation is simple. You import the JSON file, configure the necessary credentials, and perform some tests before activating them. You can then customize each flow to your specific needs.
Why keep spending hours on tasks you can automate in minutes? The templates we’ve shown are just the beginning. The n8n community is constantly developing new solutions that you can adapt to your needs.
We recommend starting with one or two templates that best suit your current processes. Once you see the results, you can gradually expand automation to other areas of your business.
Remember that automation frees people up to do their best work. By implementing these templates, you will optimize processes and enhance your team’s creativity and strategic capacity.
If you have any questions about implementing these templates, our team will be happy to help you get the most out of these automation tools.
FAQs
Q1. What is n8n and how can it help automate tasks?
N8N is an open-source workflow automation tool that connects applications and data. It allows you to implement pre-configured solutions for common business processes, saving between 70% and 90% of automation development time.
Q2. What types of tasks can be automated with n8n templates?
n8n’s templates can automate a wide range of tasks, from lead generation and invoices to expense tracking, customer feedback analysis, email writing, meeting summaries, and SSL certificate monitoring.
Q3. How do I install and customize n8n templates?
To install a template, the JSON file is imported into the n8n instance. The necessary credentials are then configured, tests are performed, and the logic is adjusted according to specific needs. It’s a straightforward process that doesn’t require advanced programming knowledge.
Q4. What are the benefits of using n8n templates instead of creating flows from scratch?
Templates save development time, improve the quality and consistency of results, and enable you to deploy proven solutions quickly. In addition, they free up teams to focus on tasks of greater strategic value by automating repetitive processes.
Q5. Are n8n templates secure and customizable for different business needs?
Yes, the templates are highly customizable and can be adjusted to specific needs. For security, we recommend using environment variables for credentials rather than hardcoding them directly. In addition, validations and error handling can be implemented to make flows more robust.
